10 Things Event Organisers Wish Clients Knew

Planning an event might look like fun on the surface—balloons, lights, music, ta-dah! But behind every seamless corporate event, brand activation or Dinner & Dance is an event company quietly running on caffeine, WhatsApp voice notes, and pure logistics sorcery. As one of the more experienced event companies in Singapore, we've seen it all—and trust us, it's rarely as simple as it looks.

Here are 10 things we wish more clients knew before planning their next big do:

1. Your budget sets the stage (literally).

We love big ideas. But big dreams need decent budgets. If you're expecting a full-scale experiential marketing takeover with a shoestring wallet, it might be time for a reality check. Be honest with your budget and we'll work magic within it. The earlier you share it, the easier it is for us to propose concepts that are impactful and realistic.

2. Venues in Singapore get snapped up fast.

Especially for year-end corporate events or Dinner and Dance season. The earlier you confirm, the better your options (and rates). Waiting until the last minute? Be ready to compromise. Good venues are like good durians—everyone wants them at the same time. Booking early also helps you avoid peak surcharges and gives vendors time to plan properly.

3. Not all emcees are created equal.

That energetic, bilingual, and brand-safe emcee who keeps your guests laughing while staying on script? They’re worth their weight in gold. A great emcee can rescue an awkward moment or hype up a jaded crowd. (And yes, we work very closely with a few gems who are experienced in everything from D&Ds to high-end brand activations.)

4. Pinterest isn’t a blueprint.

We’re all for mood boards—but tropical beach vibes in an indoor ballroom on a $5k decor budget? Let’s talk realistic creative execution. Our job is to translate inspiration into something achievable, on-brand, and cost-effective. Expect smart recommendations, not copy-paste fantasies.

5. AVL is more than "just lights and sound."

The right audio-visual and lighting setup transforms your event atmosphere. Poor lighting or bad sound can ruin even the most expensive venue. Trust your AVL partners (and if you don’t have one, we know the best in the business). From LED walls to moving heads, tech matters—especially when you're going for that Instagram-worthy moment.

6. Rehearsals aren’t optional.

Whether it’s a CEO’s speech or a product launch sequence, rehearsals prevent tech hiccups and awkward silences. Especially when multiple vendors and talents are involved. It’s where we troubleshoot, test run, and tighten transitions—which makes all the difference between amateur and professional.

7. Headcounts matter.

"Around 200" could mean 180 or 260—and that affects catering, seating, giveaways, and everything in between. Firm numbers make for smooth operations. And remember: overestimating can cost you money, while underestimating can cost you your guests’ comfort.

8. Team bonding isn't just games and prizes.

The best team-building events are crafted around your company culture and objectives. We can help you go beyond carnival booths to design something meaningful. Want to build camaraderie? Reinforce values? Celebrate milestones? Let’s align on the purpose first, then deliver with flair.

9. Approvals take time (and cause delays).

If every sign-off needs to go through four departments, factor that into timelines. The earlier we start, the more breathing space for creative production. Rushing creative work leads to missed details, sloppy execution, and unnecessary stress—none of which you want showing up on event day.

10. Experience is everything.

Not just for guests, but for your event company. With years of planning corporate events in Singapore—from brand activations to Gala Dinners—we’ve got the playbook and the people to pull it off smoothly. From handling last-minute curveballs to preempting logistics gaps, experience makes the difference between good and great.

At Into E Projects, we combine creative flair with execution precision. If you're looking for a corporate event organiser in Singapore who gets it—whether for your next D&D, product launch, brand activation, or staff retreat—drop us a note.

Because experience is everything.